Parents ask for a school fee slip. Tenants want proof of rent. Gym customers want something to show when they say they've paid. In every case, a clear receipt ends the argument before it starts. This guide gives you a fee receipt format that covers the basics, and ready layouts you can copy.
Bill, voucher, challan or receipt: what's the difference?
These words get mixed up, especially 'slip', which people use for everything. The simple rule: bills, vouchers and challans come before payment. A receipt comes after.
| Document | When | What it does |
|---|---|---|
| Bill or invoice | Before payment | Tells the customer how much is due and by when |
| Fee voucher or challan | Before payment | A bill made for paying at a bank or through 1BILL, often with bank, office and customer copies |
| Receipt | After payment | Proves the money was received, for which period, and how |
| Statement or khata | Any time | Shows every bill and payment together, with the running balance |
A voucher stamped by the bank also works as proof of payment. But when someone pays in cash, by transfer or through a wallet, give a proper receipt.
What a proper fee receipt format must include
Whatever your business, a good receipt in Pakistan should show these items:
- Business name, address and phone number, so the receipt can be traced back to you.
- Receipt number. A unique serial number, in order, never reused.
- Date of payment. The day the money arrived, not the day you wrote the slip.
- Customer name and ID. Roll number, membership number, house number or Billing ID.
- Period covered. For example 'September 2026' or '1 to 30 September 2026'.
- Breakdown. Monthly fee, late fee, arrears, discount and any other charge.
- Amount in figures and words. Rs 4,500 (Rupees Four Thousand Five Hundred Only).
- Payment method and reference. Cash, bank transfer, JazzCash, Easypaisa, 1BILL or Raast, with the transaction ID.
- Balance. Any amount still due, or any advance left over.
- Received by. The name and signature of the person who took the money, plus a stamp, or a digital check such as a receipt sent from your official business number.
School fee slip and fee voucher format
Schools usually issue a fee voucher at the start of the month and a receipt once the fee is paid. Here's a fee voucher format for before payment, and a school fee slip for after.
{SCHOOL NAME} {Address} | Ph: {Phone} FEE VOUCHER Voucher No: {Voucher no} Issue date: {Issue date} Student: {Student name} Father's name: {Father name} Class: {Class} Roll No: {Roll no} Fee month: {Month} Tuition fee: Rs {Amount} Other charges: Rs {Other} Arrears: Rs {Arrears} Total payable: Rs {Total} Due date: {Due date} After due date: Rs {Total with late fee} Pay through 1BILL in any bank app, JazzCash or Easypaisa. Billing ID: {Billing ID} Or pay at the school office. Bank copy / School copy / Parent copy
{SCHOOL NAME} {Address} | Ph: {Phone} FEE RECEIPT Receipt No: {Receipt no} Date: {Payment date} Student: {Student name} Class: {Class} Roll No: {Roll no} Fee for: {Month} Tuition fee: Rs {Amount} Late fee: Rs {Late fee} Other: Rs {Other} Total paid: Rs {Total} In words: Rupees {Amount in words} Only Paid by: {Cash / Bank transfer / JazzCash / Easypaisa / 1BILL / Raast} Transaction ID: {Transaction ID} Balance due: Rs {Balance} Received by: {Staff name} Signature / Stamp: ____________
{School name} {Address} | فون: {Phone} فیس رسید رسید نمبر: {Receipt no} تاریخ: {Payment date} طالب علم کا نام: {Student name} کلاس: {Class} رول نمبر: {Roll no} فیس برائے ماہ: {Month} ٹیوشن فیس: Rs {Amount} لیٹ فیس: Rs {Late fee} دیگر: Rs {Other} کل ادا شدہ رقم: Rs {Total} رقم الفاظ میں: {Amount in words} روپے صرف ادائیگی کا طریقہ: {Payment method} ٹرانزیکشن آئی ڈی: {Transaction ID} بقایا: Rs {Balance} وصول کنندہ: {Staff name} دستخط / مہر: ____________
Send fee vouchers and receipts without printing
Wasooli.Online creates each month's bills by itself and sends the receipt on WhatsApp as soon as a payment arrives.
Academy fee slip and gym fee slip formats
An academy fee slip works like a school one, but it usually lists subjects or a batch instead of a class section. A gym fee slip shows the membership plan and the dates it covers, since many members pay for a period, not a calendar month.
Tuition fees receipt format
{ACADEMY NAME} {Address} | Ph: {Phone} TUITION FEE RECEIPT Receipt No: {Receipt no} Date: {Payment date} Student: {Student name} Class / Level: {Class} Subjects: {Subjects} Batch / Timing: {Batch} Fee for: {Month} Monthly fee: Rs {Amount} Discount: Rs {Discount} Total paid: Rs {Total} In words: Rupees {Amount in words} Only Paid by: {Payment method} Ref: {Transaction ID} Balance due: Rs {Balance} Received by: {Staff name} Signature: ________
{Academy name} {Address} | فون: {Phone} ٹیوشن فیس رسید رسید نمبر: {Receipt no} تاریخ: {Payment date} طالب علم: {Student name} کلاس: {Class} مضامین: {Subjects} بیچ / وقت: {Batch} فیس برائے ماہ: {Month} ماہانہ فیس: Rs {Amount} رعایت: Rs {Discount} کل ادا شدہ رقم: Rs {Total} رقم الفاظ میں: {Amount in words} روپے صرف ادائیگی کا طریقہ: {Payment method} حوالہ نمبر: {Transaction ID} بقایا: Rs {Balance} وصول کنندہ: {Staff name} دستخط: ________
Gym membership receipt
{GYM NAME} {Address} | Ph: {Phone} MEMBERSHIP RECEIPT Receipt No: {Receipt no} Date: {Payment date} Name: {Name} Membership No: {Membership no} Plan: {Plan, e.g. Monthly / Quarterly} Valid from: {Start date} to: {End date} Membership fee: Rs {Amount} Admission fee: Rs {Admission} Locker / Trainer: Rs {Extras} Total paid: Rs {Total} In words: Rupees {Amount in words} Only Paid by: {Payment method} Ref: {Transaction ID} Balance due: Rs {Balance} Received by: {Staff name}
{Gym name} {Address} | فون: {Phone} ممبرشپ رسید رسید نمبر: {Receipt no} تاریخ: {Payment date} نام: {Name} ممبرشپ نمبر: {Membership no} پلان: {Plan} مدت: {Start date} سے {End date} تک ممبرشپ فیس: Rs {Amount} داخلہ فیس: Rs {Admission} لاکر / ٹرینر: Rs {Extras} کل ادا شدہ رقم: Rs {Total} رقم الفاظ میں: {Amount in words} روپے صرف ادائیگی کا طریقہ: {Payment method} حوالہ نمبر: {Transaction ID} بقایا: Rs {Balance} وصول کنندہ: {Staff name}
Monthly rent receipt and society maintenance receipt
A rent receipt protects both sides. The tenant can prove payment, and the owner has a clean record if there's ever a dispute. For societies, a receipt with a clear breakdown builds trust in the committee.
Monthly rent receipt
RENT RECEIPT Receipt No: {Receipt no} Date: {Payment date} Tenant: {Tenant name} Property: {Property address} Rent for: {Month} Monthly rent: Rs {Amount} Utility share: Rs {Utilities} Total received: Rs {Total} In words: Rupees {Amount in words} Only Paid by: {Payment method} Ref: {Transaction ID} Balance due: Rs {Balance} Owner / Agent: {Owner name} Signature: ____________
کرایہ رسید رسید نمبر: {Receipt no} تاریخ: {Payment date} کرایہ دار کا نام: {Tenant name} جائیداد: {Property address} کرایہ برائے ماہ: {Month} ماہانہ کرایہ: Rs {Amount} بجلی / گیس / پانی کا حصہ: Rs {Utilities} کل وصول شدہ رقم: Rs {Total} رقم الفاظ میں: {Amount in words} روپے صرف ادائیگی کا طریقہ: {Payment method} حوالہ نمبر: {Transaction ID} بقایا: Rs {Balance} مالک / نمائندہ: {Owner name} دستخط: ____________
Society maintenance receipt
{SOCIETY NAME} Management Committee MAINTENANCE RECEIPT Receipt No: {Receipt no} Date: {Payment date} Resident: {Name} House / Flat No: {Unit no} Block / Street: {Block} Charges for: {Month} Security: Rs {Security} Cleaning: Rs {Cleaning} Street lights: Rs {Lights} Other: Rs {Other} Total paid: Rs {Total} In words: Rupees {Amount in words} Only Paid by: {Payment method} Ref: {Transaction ID} Arrears remaining: Rs {Balance} Received by: {Staff name} Stamp: ________
{Society name} مینجمنٹ کمیٹی مینٹیننس رسید رسید نمبر: {Receipt no} تاریخ: {Payment date} رہائشی کا نام: {Name} مکان / فلیٹ نمبر: {Unit no} بلاک / گلی: {Block} چارجز برائے ماہ: {Month} سیکیورٹی: Rs {Security} صفائی: Rs {Cleaning} اسٹریٹ لائٹس: Rs {Lights} دیگر: Rs {Other} کل ادا شدہ رقم: Rs {Total} رقم الفاظ میں: {Amount in words} روپے صرف ادائیگی کا طریقہ: {Payment method} حوالہ نمبر: {Transaction ID} باقی بقایا جات: Rs {Balance} وصول کنندہ: {Staff name} مہر: ________
Monthly bill format for any service
Need a bill before payment for internet, cable, water or any other monthly service? Use this monthly bill format, then send a receipt once it's paid.
{BUSINESS NAME} {Address} | Ph: {Phone} MONTHLY BILL Bill No: {Bill no} Issue date: {Issue date} Customer: {Name} Customer ID: {Customer ID} Service: {Internet / Cable / Water / Other} Bill for: {Month} Monthly charges: Rs {Amount} Previous balance: Rs {Arrears} Total due: Rs {Total} Due date: {Due date} Late fee after due date: Rs {Late fee} Pay through 1BILL in any bank app, JazzCash or Easypaisa. Billing ID: {Billing ID}
Tips to keep receipts clean and disputes rare
- One series of numbers. Don't restart every month. If a receipt is spoiled, mark it CANCELLED and keep it.
- Check the money first. Fake payment screenshots are common. Open your bank or wallet app and confirm the credit before you issue a receipt.
- Keep a copy. Use a carbon book, or keep the digital copy you sent on WhatsApp.
- A receipt for every part payment. If someone pays Rs 2,000 of Rs 5,000, give a receipt for Rs 2,000 showing a Rs 3,000 balance.
- Same day. Send the receipt the day the money arrives, while both of you remember.
- Match it daily. At closing time, total the day's receipts and match them with cash in hand and bank credits.
Or let Wasooli.Online send receipts on WhatsApp automatically
Writing receipts by hand is fine for a few customers. With hundreds, numbers get skipped, copies get lost and customers wait. Wasooli.Online does it for you:
- Bills and fee vouchers are created every cycle, each with the customer's Billing ID.
- Customers pay through 1BILL from almost any bank app or wallet, or through Raast.
- The payment posts to the customer's khata by itself, and a receipt reaches them on WhatsApp in Urdu or English.
- Customers can see every bill and payment in their own app, Medio.
- Part payments, advance payments and late fees are handled, so the balance on each receipt is right.
- Your daily cashbook and owner reports show what came in.
Book a free demo to see receipts go out on WhatsApp.